Fleet Vehicle (Car / Van) Inspection Books - 25 Checklists

Under PUWER (Provision and Use of Work Equipment Regulations 1998), all work equipment must be suitable and safe for its intended purpose, regularly inspected and maintained, and employees must be properly trained in its use. This requirement extends beyond typical work equipment to include company vehicles, whether owned, leased, or hired, as well as employees? personal cars and vans when used for work purposes. Ensuring vehicles are safe and roadworthy is a critical part of managing workplace health and safety.

The Good to Go Safety Check Book provides a practical and innovative solution for fleet vehicle safety. It enables employees to carry out pre-use inspections of cars and vans, helping to identify potential faults early, before they develop into serious or costly defects. These checklists are designed to improve road safety, reduce maintenance costs, and ensure compliance with legal responsibilities, giving both employers and employees confidence that vehicles are safe to operate.

Managing the risks to employees who drive for work requires more than simply complying with road traffic legislation. Under the Health and Safety at Work etc. Act 1974, employers are legally obligated to take all reasonable steps to ensure the health and safety of their employees and anyone who may be affected by their activities. This means putting procedures in place to ensure that all vehicles used for work, regardless of ownership, are safe, properly maintained, roadworthy, and fit for purpose. Companies should encourage employees to carry out pre-drive and weekly safety checks, covering both internal and external components of the vehicle. Reference: ROSPA & HSE Guidance.

Introducing a systematic fleet vehicle inspection and maintenance programme allows fleet managers to receive a signed and dated checklist for each vehicle, which serves as evidence of a proactive and up-to-date safety and maintenance programme in the event of an accident or audit. Pre-use vehicle inspections cover essential areas such as the engine compartment (oil, screen wash, battery), lights, mirrors, tyres, and documentation. This ensures vehicles remain fully operational and safe, helping to prevent breakdowns, accidents, and potential liability.

Each check book contains 25 individual checklists covering mechanical and structural components of cars and vans, designed to be completed before each use. A duplicate carbon copy of each completed checklist is retained in the book for management records, providing a clear audit trail. The book also includes practical guidance notes to help employees understand what to look for during inspections, ensuring fleet vehicles are safe, compliant, and well-maintained at all times.

By implementing a consistent and thorough vehicle inspection programme, organisations can proactively protect employees, maintain compliance, reduce vehicle downtime, and minimise the risk of accidents, demonstrating a strong commitment to workplace safety and responsible fleet management.